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Orange Cedar Coaching

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Equality, Diversity, and Inclusion Policy

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This policy sets out my aims, values and practice around the issue of equality, diversity and inclusion as a micro business with no other employed staff.  I provide services that put me into positions of trust and confidentiality with a large number of people and I therefore want to be clear on my approach to equality, diversity and inclusion. 

 

Definition

Equality is about creating a fairer society where everyone has the opportunity to fulfil their potential.  Diversity is about recognising and valuing difference in its broadest sense. Inclusion means creating an environment where everyone feels welcome and valued. 

 Aims

  • I am wholeheartedly committed to the principle of equality of opportunity as a provider of services to others.   I aim to provide services to all irrespective of disability, age, sex, marital or civil partnership status, sexual orientation, gender reassignment, race, colour, nationality, ethnic or national origins, religion or belief, pregnancy or maternity status or any other form of diversity. 

  • I look to ensure that my practice is in the service of the celebration of human difference and diversity.

  • I aim to be supportive, fair, just, and free from discrimination and judgement. 

  • I will work in line with the Global Code of Ethics for Coaches, Mentors and Supervisors  https://www.globalcodeofethics.org/download-the-code/

 

Values

  • All individuals should have the opportunity to live autonomous and socially responsible lives.

  • Respect is given to the individual and common humanity of all people.

  • Relationships shall be carried out without discrimination on the basis of race, religion or belief, colour, creed, disability, nationality, socio-economic status, gender or gender reassignment, age, sexual preference or orientation, or any other form of diversity. 

  • Physical, psychological and social violence and oppression are opposed.

  • Individuals are encouraged to be aware of their relationship to the world around them, and to choose effectively their own responses and be responsible for their behaviour.

Practice

  • I avoid knowingly discriminating on any grounds and continually seek to enhance my own awareness of possible areas of discrimination through training and other forms of continual professional development, supervision of my practice and discussion.

  • I am mindful of the potential for unconscious bias and seek to ensure that I take a respectful and inclusive approach, which embraces and explores individual difference.

  • I aim to challenge, in a supportive way, any colleagues, service providers, clients or participants whom I perceive to be using discriminatory behaviour. 

  • I monitor my language, both spoken, written and non-verbal, for inadvertent discrimination.

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I aim to conduct my coaching activities in ways that reflect my values.  I also expect any colleagues I work with to conduct their activities in ways that reflect the same values and follow the same practices.

 

This policy will be communicated to my clients/potential clients via the company website:  https://www.orangecedarcoaching.com/

A copy of this policy will also be available to all clients and potential clients upon request.  This policy is subject to ongoing review, and will be fully reviewed at least annually, in order to ensure it remains current and appropriate.

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This EDI Policy was reviewed in Feb 2024 

Next Review due:  Feb 2025

 

 

Privacy Policy

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This policy provides information about how we deal with your private information. This includes obligations in dealing with your personal data, to ensure that we comply with the requirements of the relevant legislation, namely:

  • The Data Protection Act 1998

  • The Privacy and Electronic Communications (EC Directive) Regulations 2003

  • The EU General Data Protection Regulation (Regulation EU 2016/679) (‘GDPR’)

 

This Policy applies to all Personal Data collected, processed and stored by Christina Gates Ltd in relation to its service providers and clients, in the course of its activities.

 

Who we are

Christina Gates Ltd - trading as Orange Cedar Coaching - is an independent business providing coaching and consultancy services.

Our website address is: https://orangecedarcoaching.com

 

What Personal Data we collect and why we collect it

In the course of our daily organisational activities, we collect and use personal information to carry out the specific client work that we’ve been engaged to do.

All personal data held by Christina Gates Ltd will:

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....be obtained and processed fairly and lawfully.

  • At the time the data is collected, you will be made aware of the purpose(s) for which the data is being collected and any person(s) to whom the data may be disclosed

  • Processing of your personal data will be carried out only as part of Christina Gates Ltd.’s lawful activities and we will safeguard your rights and freedoms

  • Your data will not be disclosed to a third party other than where Christina Gates Ltd is operating on their behalf and you are already aware of and have given consent for this

  • We will never sell your personal data on to anyone else
     

....be obtained only for one or more specified, legitimate purposes.

Christina Gates Ltd will obtain data for purposes which are specific, lawful and clearly stated. You will have the right to question the purpose(s) for which Christina Gates Ltd holds your data.
 

…. not be further processed in a manner incompatible with the specified purpose(s).

    Any use of your data by Christina Gates Ltd will be compatible with the purposes for which the data was acquired.
 

…. be kept safe and secure.

We will employ appropriate standards of security to protect your personal data under our care. This includes protecting  against unauthorised access to, or alteration, destruction or disclosure of any personal data held by us. Access to and management of computer/cloud based customer records is limited to those who have appropriate authorisation and password access.
 

… be kept accurate, complete and up-to-date where necessary.

We will ensure that processes are in place to conduct regular assessments of data accuracy and conduct regular assessments to establish the need to keep certain Personal Data
 

… be adequate, relevant and not excessive in relation to the purpose(s) for which the data were collected and processed.

We will ensure that the data we process in relation to you is relevant to the purposes for which that data is collected.  Data which is not relevant to such processing will not be acquired and/or maintained.
 

… not be kept for longer than is necessary to satisfy the specified purpose(s).
 

Christina Gates Ltd keeps personal data for a time deemed reasonable and necessary. Once the period has elapsed, we will destroy, erase or otherwise put this data beyond use.

 

Website Specific Information

No personal information is collected as you browse our website. We only collect your personal information when you contact us, either through our contact form or by emailing or calling us.

We use cookies to collect general information about customers, sales and traffic via marketing tools such as Google Analytics. We may pass this information to reputable third parties but this will not include any personal identifying information.

By using our website you consent to our collection and use of your personal information for the purposes set out above.

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

 

Your Legal Rights 

Under certain circumstances, you have rights under data protection laws in relation to your personal information, as follows:

a) Request access to your personal information

b) Request correction of your personal information

c) Request erasure of your personal information

d) Object to processing of your personal information

e) Request restriction of processing your personal information

f) Request transfer of your personal information

g) Right to withdraw.

We will try to respond to all legitimate requests within one month.

 

Further Information

Please get in touch with us if you have any questions about any aspect of this privacy policy, or if you have any questions about the information we hold about you, or to change your contact preferences with us.

christina@orangecedarcoaching.com

 

This Privacy Policy was reviewed in Feb 2024 

Next Review due:  Feb 2025

 

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Christina Gates Ltd Sustainability/Environmental Policy

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At Christina Gates Ltd we take our responsibility to care for and look after our planet very seriously. We are committed to developing and maintaining an environmentally aware approach which covers all issues that affect our business and endeavour to minimise wherever possible adverse effects on the environment, while seeking to identify and implement opportunities to improve the environment. We do this in as simple and as practical way as possible.

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  • We use electronic IT based solutions wherever possible. 

  • We recycle all materials that we are able to. 

  • We endeavour to always use Carbon Neutral stationery suppliers.

  • We recycle all ink cartridges. 

  • We avoid travelling by car and journeys are planned making use of public transport networks where possible. Where car travel is essential, we use a hybrid vehicle to lessen our impact on the environment.

  • Out of life IT equipment, office equipment and furniture is recycled locally with a local authority authorised centre and usable furniture always donated to local charities.​

  • We plan to deliver as many services virtually online as appropriate and suitable, thereby minimising our travel and carbon footprint.

  • We use energy saving lighting and turn lights off when not in use. 

  • We use natural daylight wherever possible during the daytime.

  • We enable energy-saving and battery-saving modes on all our IT devices. 

  • All our office furniture is used or recycled.

  • We communicate our environmental and sustainability policy to our clients, customers, and suppliers and only use suppliers that are aligned with our core sustainability values.

  • We comply with all relevant environmental legislation and regularly review our working practices to meet our environmental and sustainability objectives.

  • I am a member of the Association for Coaching who is a signatory to the Statement on Climate Change for coaching bodies.

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